The Annual General Meeting is the once-a-year compulsory meeting of all owners. It approves the budget and levies, presents financial statements, elects the committee, renews insurances and considers any motions submitted by owners.
An Extraordinary General Meeting is any general meeting held outside the normal AGM cycle. Called when an urgent or material decision can't wait for the next AGM — major repairs, special levy, by-law change, or termination of the strata manager.
Most states require 7 or 14 days' written notice of any general meeting (AGM or EGM), with the agenda and any motions attached. Notice can be sent by email if the owner has agreed to electronic service.
Quorum is the minimum number of owners (in person or by proxy) needed for the meeting to legally proceed — usually 25% of lots or 25% of unit entitlements, whichever is lower. If quorum isn't reached, the meeting is adjourned and reconvened.
An ordinary resolution passes by simple majority (more votes for than against). A special resolution needs 75% of votes cast in favour and is required for major decisions like by-law changes, structural alterations and some terminations.
Yes. If you can't attend, you can appoint another person (usually another owner) to vote on your behalf using a written proxy form. Most states limit how many proxies any one person can hold — commonly 5% or 1 per 20 lots.
Yes. Every Australian jurisdiction now allows general meetings to be held by video or audio conference, or as a hybrid in-person/online meeting. The owners corporation can decide the format.
Send your proposed motion in writing to the strata manager (or secretary) before the deadline shown in the AGM notice — usually 7 days before the meeting. The motion must be precise enough that owners can vote yes or no.
Most states require minutes to be circulated within 14–28 days of the meeting. They must accurately record decisions made, motions passed and key discussion points — they don't need to be a transcript.
You can ask the committee to reconsider, requisition an EGM to overturn the decision, or apply to the state tribunal (NCAT, VCAT, QCAT etc.) to set the decision aside if it was unfair, unlawful or didn't follow correct procedure.