A NSW strata committee meets as often as the scheme reasonably needs — there is no fixed annual minimum. The secretary can call a meeting at any time, and must arrange one if at least one-third of committee members request it (held within 14 days, or 28 days for a large scheme).
In New South Wales, there is no fixed legal requirement for a strata committee to meet monthly, quarterly or a set number of times each year. The committee should meet as often as needed to manage the scheme's day-to-day business. A small, well-maintained scheme may meet only a few times a year, while a large apartment building with frequent repairs, contracts, compliance work or resident issues may meet monthly or every two months. The secretary can call a meeting at any time, and a meeting must also be called when at least one-third of committee members request one.
A NSW strata committee meets as often as the scheme reasonably needs. There is no standard legal rule requiring monthly or quarterly meetings. The secretary may call a meeting at any time, and must arrange one if at least one-third of committee members request it. The meeting must then be held within 14 days for most schemes or within 28 days for a large strata scheme.
No fixed minimum number of strata committee meetings is prescribed for an established NSW scheme. This is different from the owners corporation's annual general meeting. The owners corporation must hold an AGM once in each financial year, but that annual requirement does not mean the strata committee must meet a particular number of times. The committee should use the building's workload, risk profile and upcoming decisions to determine a suitable meeting schedule.
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The secretary of the owners corporation may convene a strata committee meeting at any time. If at least one-third of the committee members request a meeting, the secretary or another committee member must arrange it. The request should clearly identify the matters that need to be considered so they can be included in the notice and agenda.
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At least three days' notice of a strata committee meeting must be given to the other committee members and to each owner. The notice should state when and where the meeting will be held and include the motions or matters the committee will consider. Giving clear notice is important because owners are entitled to know that a meeting is taking place and may attend, even though they do not automatically have the right to speak.
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The law does not prescribe the following schedules. They are practical examples that may help a committee plan its work.
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No. Routine administrative work may be performed by the secretary, treasurer, another authorised committee member or the strata managing agent within an existing delegation. A committee motion can also be approved in writing without physically holding the meeting if the statutory notice requirements are followed, every committee member receives the motion and a majority of committee members approve it in writing. A formal meeting is generally more appropriate when the issue is complex, disputed, financially significant or benefits from open discussion.
Yes. Committee meetings can be held in person, by teleconference, video conference, or a hybrid combination, provided the scheme's meeting procedure and any applicable resolution allow it. Members must be able to hear and be heard, and voting must be able to be conducted fairly.
A quorum is the minimum number of eligible committee members required to conduct business. The quorum is calculated using the number of committee positions last determined by the owners corporation, not simply the number of seats currently filled.
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Yes. A lot owner, or the company nominee of a corporate owner, is entitled to attend a strata committee meeting. An owner is not automatically entitled to address the meeting — the committee must authorise the owner to speak by resolution. An owner who wants to raise an issue should contact the secretary before the meeting and ask for the matter to be included in the agenda or for permission to speak.
A statutory tenant representative may attend and speak at strata committee meetings where the scheme has the required level of notified tenancies and the tenants have appointed a representative. The tenant representative cannot vote and may be excluded while specified financial or strata renewal matters are considered. An ordinary tenant who is not the tenant representative or an elected committee member does not automatically have the same participation rights.
Within seven days after a committee meeting or written resolution, copies of the minutes or resolution must be given to every committee member. For a scheme that is not a large strata scheme, each owner must also receive a copy. In a large scheme, an owner must receive a copy if they request it within the seven-day period.
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Yes, where the committee has authority and follows a valid decision-making process. The secretary can call an additional meeting, including at short practical notice while still complying with the statutory minimum. The committee may also pass a written resolution without meeting if all required notice and voting conditions are met. True emergencies may also be handled by an authorised officer or strata manager within an existing delegation. The decision and expenditure should then be documented and reported.
An annual meeting calendar is not generally mandatory, but it is good governance. Setting dates soon after the AGM helps members plan attendance and creates regular checkpoints for finances, maintenance, insurance and compliance. The committee can still add or cancel meetings when the workload changes, provided all notice and procedural requirements are followed.
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